Download a free proforma invoice template for international trade. Professional designs with customs declarations, HS codes and shipping details. PDF, Word & Excel.
Create Proforma Invoice NowA proforma invoice is a preliminary bill of sale sent before goods are shipped or services delivered. It's commonly used in international trade for customs clearance, import/export documentation and as a formal price quotation. Our free proforma invoice templates include all the fields needed for cross-border transactions.
Understanding the differences between document types helps you choose the right one for each business situation. Using the correct document improves professionalism and ensures legal compliance.
Our proforma invoice template template is designed specifically for its intended purpose with all the relevant fields included.
A proforma invoice is a preliminary bill of sale sent before goods are shipped or services delivered. It's commonly used in international trade for customs clearance, import/export documentation and as a formal price quotation. Our free proforma invoice templates include all the fields needed for cross-border transactions.
Our proforma invoice template includes dedicated fields for seller and buyer details, making it easy to create accurate, professional documents every time.
Our proforma invoice template includes dedicated fields for goods description and hs codes, making it easy to create accurate, professional documents every time.
Our proforma invoice template includes dedicated fields for pricing and currency, making it easy to create accurate, professional documents every time.
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A proforma invoice is sent before shipment as a preliminary cost estimate, while a commercial invoice is the final billing document sent after shipment. Customs authorities require commercial invoices for clearing goods, though proforma invoices are used for advance customs declarations.
A proforma invoice is not a demand for payment and is generally not considered legally binding. It's a good-faith estimate of costs that may change in the final commercial invoice.
You typically need a proforma invoice for international trade (customs clearance), when a buyer needs to arrange payment or financing before shipment, or when providing a formal price quotation for potential orders.
Including Harmonized System (HS) codes on proforma invoices is strongly recommended for international shipments. They help customs authorities classify your goods correctly and determine applicable duties and taxes.
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