Free Labour Invoice Template

What to Include on a Labour Invoice

A professional labour invoice should include all the essential information your clients need to process payment quickly. Here's what every labour invoice must contain:

Hours Worked and Rates – Ensure this information is clearly displayed on every invoice you send.
Day Rate Calculations – Ensure this information is clearly displayed on every invoice you send.
Overtime and Weekend Rates – Ensure this information is clearly displayed on every invoice you send.
CIS Tax Deductions – Ensure this information is clearly displayed on every invoice you send.
Travel Time and Expenses – Ensure this information is clearly displayed on every invoice you send.

Our free labour invoice template includes all these fields pre-configured, so you never miss any important details.

Hourly vs Day Rate Billing

Understanding the differences between invoice types helps you choose the right template for your labour business. Here's what sets them apart:

Standard Invoice – Used for billing clients after work is completed or goods delivered
Proforma Invoice – A preliminary bill sent before work begins, similar to a quote
Credit Note – Used to adjust or correct a previously issued invoice
Recurring Invoice – For regular, ongoing labour services

Our template handles all these formats, so you can adapt it to any labour billing situation.

CIS Deductions for Labour-Only Work

If you work in the construction industry as a subcontractor, the Construction Industry Scheme (CIS) requires main contractors to deduct tax from your payments. Your labour invoice must clearly show:

Gross amount – The total before any CIS deductions
CIS deduction – 20% for registered subcontractors, 30% for unregistered
Materials cost – Materials are exempt from CIS deductions
Net payment – The amount you will actually receive

Our labour invoice template includes dedicated CIS fields to ensure compliance with HMRC requirements.

Download Free Labour Invoice Templates

Download your free labour invoice template in the format that works best for you:

PDF – Print-ready format, ideal for sending to clients via email
Word (.docx) – Fully editable in Microsoft Word and Google Docs
Excel (.xlsx) – Spreadsheet format with automatic calculations
Online – Create and manage invoices directly in your browser

All templates are completely free with no sign-up required. Start creating professional labour invoices today.

Create Free Labour Invoice

Labour Invoice FAQ

What is a labour-only invoice?

A labour-only invoice covers work where you provide only your labour and skills, not materials. The client or main contractor supplies all materials and equipment. Your invoice should clearly state the hours or days worked, rate applied and total labour charge.

Do I need to show CIS deductions on labour invoices?

If you work as a subcontractor in the construction industry, CIS deductions must be shown on your invoice. The standard deduction rate is 20% for registered subcontractors. Show the gross amount, CIS deduction, and net payment separately.

How do I charge for overtime on labour invoices?

Common practice is time-and-a-half for overtime and double-time for Sundays and bank holidays. Clearly state your standard rate, overtime rate and the hours worked at each rate on your invoice.

Am I employed or self-employed if I do labour-only work?

This depends on your working arrangements. Key factors include whether you can send a substitute, who controls how the work is done, and whether you provide your own tools. If unsure, check HMRC's employment status tool (CEST) to determine your status.

Common Labour Invoice Line Items

Your labour invoice template comes pre-loaded with industry-specific line items. Customise them to match your exact services:

Standard Hours

Overtime Hours

Weekend Rate

Bank Holiday Rate

Travel Time

Site Allowance

CIS Deduction

Related Invoice Templates

Looking for a different industry? Browse our other free invoice templates: