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Free Contractor Invoice Template

Free contractor invoice template for builders, plumbers, electricians and all trades. Professional designs with labour, materials and CIS fields. Download instantly.

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What Should a Contractor Invoice Include?

A professional contractor invoice should include all the essential information your clients need to process payment quickly. Here's what every contractor invoice must contain:

Labour Costs and Hourly Rates – Ensure this information is clearly displayed on every invoice you send.
Materials and Supplies – Ensure this information is clearly displayed on every invoice you send.
CIS Tax Deduction Details – Ensure this information is clearly displayed on every invoice you send.
Insurance and Certification – Ensure this information is clearly displayed on every invoice you send.
Warranty and Guarantee Terms – Ensure this information is clearly displayed on every invoice you send.

Our free contractor invoice template includes all these fields pre-configured, so you never miss any important details.

CIS Deductions on Contractor Invoices

If you work in the construction industry as a subcontractor, the Construction Industry Scheme (CIS) requires main contractors to deduct tax from your payments. Your contractor invoice must clearly show:

Gross amount – The total before any CIS deductions
CIS deduction – 20% for registered subcontractors, 30% for unregistered
Materials cost – Materials are exempt from CIS deductions
Net payment – The amount you will actually receive

Our contractor invoice template includes dedicated CIS fields to ensure compliance with HMRC requirements.

Contractor Invoice vs Subcontractor Invoice

Understanding the differences between invoice types helps you choose the right template for your contractor business. Here's what sets them apart:

Standard Invoice – Used for billing clients after work is completed or goods delivered
Proforma Invoice – A preliminary bill sent before work begins, similar to a quote
Credit Note – Used to adjust or correct a previously issued invoice
Recurring Invoice – For regular, ongoing contractor services

Our template handles all these formats, so you can adapt it to any contractor billing situation.

Download Free Contractor Invoice Templates

Download your free contractor invoice template in the format that works best for you:

PDF – Print-ready format, ideal for sending to clients via email
Word (.docx) – Fully editable in Microsoft Word and Google Docs
Excel (.xlsx) – Spreadsheet format with automatic calculations
Online – Create and manage invoices directly in your browser

All templates are completely free with no sign-up required. Start creating professional contractor invoices today.

Create Free Contractor Invoice

Contractor Invoice FAQ

What is CIS and do I need it on my invoice?

The Construction Industry Scheme (CIS) requires main contractors to deduct money from subcontractor payments and pass it to HMRC. If you work in construction, your invoices should show CIS deductions separately.

Should I include my insurance details on contractor invoices?

While not legally required, including your public liability insurance details on invoices adds professionalism and reassures clients. Many commercial clients require proof of insurance.

How do I invoice for materials and labour separately?

Best practice is to list labour costs and material costs as separate line items on your invoice. This provides transparency and makes it easier for clients to understand the breakdown of charges.

Common Contractor Invoice Line Items

Your contractor invoice template comes pre-loaded with industry-specific line items. Customise them to match your exact services:

Labour

Materials

Plant Hire

Skip Hire

Scaffolding

Travel/Transport

Callout Charge

CIS Deduction

Related Invoice Templates

Looking for a different industry? Browse our other free invoice templates: